Return on Investment

Studies show that the average knowledge worker spends sixteen minutes a day looking for lost or misplaced documents. Management and support staff seem to spend a great deal of time looking for documents, on their computers and even on their desks. If we assume that the average employee works 250 days a year, then he or she spends approximately 67 hours a year looking for documents. Sixty-seven hours times an hourly rate of $10.00 per hour equals approximately $675.00 as an annual monetary cost of just looking for documents!  For EACH employee involved in this activity.

Businesses sometimes question the benefits of technology spending because the benefits often appear too intangible. But imagine a “technology” that reduces the time you spend searching for documents on your computer in half, or to even just eight minutes a day. Over the course of a year, that technology will save you money. You can see a "return on investment." In fact, in many cases you pay for the technology in savings in the first year alone.

Document management solutions provide an immediate ROI for Firms that:

• Manage documents through their entire lifecycle; from inception through creation, review, revision, storage, dissemination and if need be, destruction,
• Continually refer to documents stored in many different filing cabinets or archive rooms,
• Frequently have more than 3 people involved in document writing and have difficulties with version control and document access,
• Need a way of sharing and organizing thoughts and tasks around documents without resorting to mass email,
• Have documents monitored/audited/regulated by an external organization, and
• Generate documents that are critical to the operation of your business.

Today's Challenges

The modern business environment is dealing with - and generating - information at an ever faster rate. The ability to deal with this information is one of the biggest challenges facing organizations of all kinds.

The paperless office never happened. Paper documents, from handwritten correspondence and charts to leaflets and bound reports have simply been joined by new electronic documents. Emails, internal memos, internet and intranet pages are all contributing to the constantly growing mountain of information which needs to be organized, recorded, and acted upon. And which then needs to be carefully filed and archived for future reference, possibly years in the future.

The ability to provide new answers to the challenge of today's document mountain can be an important asset. It can free any organization from the weight of information - and in providing new more efficient ways to work, it can let organizations concentrate on their core business instead of filing and administration.

At Information Management Services, we provide the answers to today's document challenges. We can give your organization content management solutions that offer every member of your team any document they need, at the touch of button.

We can help you achieve smoother workflow, greater efficiency and better use of resources. In today's challenging business world, we can give you a competitive edge.

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